Introduction
There has always been a need to come up with better writing tool to improve on efficiency and legibility of the written work. These tools include manually type writers, electronic type writers.
ELECTRONIC WORD PROCESSORS
An electronic word processor is application software documents,
Examples of common word processors include; Microsoft word, cavil word perfect, lotus word pro and apple works.
WORD PROCESSOR
Definition: Is software for preparing formatting and editing of a document.
Eg: of word processors packages;
1) Microsoft word
2) Microsoft works
3) Apple work
4) Open office writer
5) Lotus word pro,
6) Corel word perfect.
THE DIFFERENT BETWEEN WORD PROCESSOR AND MICROSOFT WORD
A word processor is the type of software. Word processing is what you do with a word processor.
So Microsoft word processor, typing a letter in Microsoft word is word processing.
BENEFIT OF USING A WORD PROCESSOR OVER TYPEWRITERS
1) Word processor can save data while typewriters cant
2) You can edit while you work on a word processor, but with a typewriter you have to start over
3) Easy to correct mistake while a typewriter cant
4) Typewriter also didn’t have features like spell check while word processor has
STARTING MICROSOFT WORD
There are two alternatives.
Alternative 1
Using start button.
1.Click start button,the menu will appear.
2.Select all programs
3.Select Microsoft office,the group menu will appear.
4.Double click the Microsoft word 2003-2010 the window will appear.
Alternative 2
Using keyboard
1.Pres window logo key.
2.Select all programs for double click on microsoft word 2003-2010
NOTE
If you select all programs follow procedure 3 and 4 above other wise
3.The window will appear.
FEATURES OF A WORD PROCESSOR
Most word processors have common features. Each task appears in a rectangular are called Application window.
TITTLE bar
A title bar indicates the tasks which are currently running on its right. There are; minimize, restore and close button
Menu bar
The menu bar provides the user with a group of commands. Each command has a drop down list, when clicked, used to create and manipulate documents
Tool bar
Tool bar consist of buttons of command (icons) that provide shortcuts to command available in the menu bar. The two default tool bars are the standard and formatting tool bar.
DOCUMENT WINDOW
This is the work area where you create documents. It is resembled on an ordinary piece of paper.
STATUS BAR
The status bar is the communication channel between the user and application program. It displays the current page, section line and activities such as file saving process.
Search and replace: Allows you to direct the word processor to search for a particular word or phrase.
Print feature : Allows you to send a document to a printer to get hard copy
File management: Many word processors contain file management capabilities that allow you to create, move and search for files.
Font specification: Allows you to change font within a document.
Mail merges: This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is the classic. Example of using merges.
Spell checker: A features that allows you to check the spelling of words
Table of contents and indexes: Allows you to automatically create a table of content and index based on special codes that you insert in document.
WYSIWYG (What you see is what you get): With WYSIWYG, a document appears on the display screen exactly as it will look when printed.
OPEN A FILE WITH WINDOW XP
1) Open word 2007
2) Click the Microsoft button a menu will appear
3) Click open, the open dialog box will appear
4) Use the look in field to move to the folder in which you saved the file. The file is named lesson two docx
5) Click lesson Two docx
6) Click open. The file you create during the previous lesson appears
ALTERNATE METHOD OPENING A FILE WITH KEYS
1) Open word 2007
2) Press Ctrl+O
3) Locate the folder in which you saved your file. The file is named lesson two docx.
4) Click lesson two docx.
5) Click open. The file you create during the previous lesson appear
DOCUMENT VIEWS
- Draft view
- Web layout
- Print layout
- Reading layout
- Outline view
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ADVANTAGES OF WORD PROCESSOR PROGRAMS
- Easier to use due to automated features such as word- wrap, auto correct and auto complete.
- They have superior editing tools such as spelling checker etc. hence making editing easier.
- Can store documents for future retrieval
- They have superior formatting feature that make a document more appealing to the reader
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- The user can produce multiple copies more easily
- Copy and move (cut) operating making it easier to manipulate documents.